Documenting In-Kind Contributions
Documenting in-kind contributions is a key part of a grantee’s fiscal operations. By accurately documenting in-kind expenditures, your program has a record of its financial "sweat equity" for potential funders.
Strong fiscal systems are key to a healthy program. The materials in this topic guide programs in making the most of their financial resources. Explore tools to help grantees account for their federal assets, comply with regulations, avoid waste, manage risk, and strengthen internal controls. Find information to support grantees in generating in-kind contributions and meeting matching requirements. Learn how to develop sound reporting systems, and execute budgets that reflect program goals and priorities.
Documenting in-kind contributions is a key part of a grantee’s fiscal operations. By accurately documenting in-kind expenditures, your program has a record of its financial "sweat equity" for potential funders.
Non-federal matching information and explanations of fiscal issues such as contributions, disallowances, documentation, in-kind, and volunteer services can be found below. Head Start administrators and non-federal entities may find this information helpful.
The IRS has published an easy-to-use brochure that contains the information most tax-exempt organizations need in order to obtain and maintain their status. Grantees will find this information beneficial to their organizations. It provides references to other IRS publications and forms. It also provides special telephone numbers organizations can call for help on more complex issues.
Explore this useful resource when maintaining internal control for cash disbursements.
This resource discusses cash flow, its management through projecting receipts and expenditures, and developing a cash flow budget. Nonprofit grantees may find this information useful in managing their cash flow.
Use this sample periodic payment form when you elect to have the contractor document payments to those involved in the renovation or construction project. For grantees or delegate agencies, the information listed documents that the contractor has paid all costs associated with the project. This keeps the contractor from placing a lien on the Head Start or Early Head Start grantee or delegate property.
All of the grant related standard forms are posted on the Grants.gov Forms Repository website. Fiscal staff, grants writing staff and senior staff within Head Start programs and organizations applying for grants can download PDF versions of grant application forms. There also are reporting forms, certification forms, and disclosure forms.
Use this interactive module to review the purpose of non-federal match and which costs are allowable.
This is part two of a three-part Non-Federal Share Match resource on Management Matters. Learn how to value donated goods and services, document non-federal share match, and monitor a non-federal match budget.
Use this interactive module to consider how non-federal match informs program planning. Learn more about disallowances and find out how to apply for waivers.