E-blasts are submitted to the Head Start Information and Communications Center (HSICC) through the Submission Form. They undergo several rounds of editing and review on their way through testing, approval, and distribution. The time requirements for processing different types of e-blasts are outlined below. Any e-blast that does not follow the allotted timeframe may be cancelled or rescheduled at the discretion of the Office of Head Start (OHS). The National Center federal project officer (FPO) should consult with HSICC’s FPO and get approval for processing a late e-blast before it is submitted via Smartsheet.
Follow the E-blast Writing Guide and Templates and ensure the e-blast copy has been reviewed by the National Center FPO prior to submission. To further expedite the process, it's important to avoid making edits once in the testing phase.
Online Event Registration E-blasts
| Action | Timeline |
|---|
| Registration e-blast copy due to HSICC | 45 days prior to event |
| Registration e-blast disseminated | Not later than two weeks prior to event (can be earlier upon request) |
In-Person Event and Conference Registration E-blasts
| Action | Dissemination Timeline (Submission must be 30 days earlier) |
|---|
| "Save-the-Date" e-blast disseminated | Four to six months prior to event |
| Registration e-blast disseminated | Two to three months prior to event |
| Reminder e-blast disseminated | Two weeks prior to event |
Resource E-blasts
| Action | Timeline |
|---|
| E-blast copy due to HSICC | 30 days prior to intended release |
Newsletter E-blasts
| Action | Timeline |
|---|
| New template requests | 15 days prior to submission of copy to HSICC |
| E-blast copy due to HSICC | 30 days prior to intended release |
Last Updated: March 11, 2024